Decorations — No decorations are to be installed without first securing approval from the Special Events Manager. Decorations must be contained in the rental area. The driving of nails, tacks, or other metal articles into walls or posting of papers, signs, and the like, or otherwise marring the property, is absolutely prohibited. Nothing can be tacked, pinned, taped, screwed, or otherwise affixed to or placed on walls, ceilings, windows, doors, molding, and furniture within the Grant Events Center and other event spaces. Repair costs will be charged to the organization that is renting the space.
Prohibited Activities — The following activities are restricted on the University’s campus. Any questions about how these apply to your event, please contact the Special Events Manager.
- Eating and drinking are permitted only in areas designated for that purpose. The distribution, serving, and consumption of alcoholic beverages and illegal controlled substances is prohibited on the University’s campus.
- The University is a tobacco-free campus, including chewing tobacco products. Prohibited smoking materials include, but are not limited to, lighted cigarettes, pipes, or other tobacco products. Smoking materials also include electronic smoking devices, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, e-hookah, vape pen, or under any other product name or descriptor.
- Dancing is not allowed in the Grant Events Center and other campus venues. Performance dance must be cleared with the Special Events Manager.
- Weapons are not allowed on the University Campus. Guests should follow all applicable laws regarding securing a weapon in a vehicle if they have it on them when they arrive. The University will not secure weapons and will not take responsibility for any weapons left in vehicles.
Excluded Items — Any use of rice, birdseed, confetti, silly string, flower pedals, soap bubbles, glitter, or like material inside or outside of the Grant Events Center or other event spaces is not permitted.
Room Setup and Event Furniture — Each event space has a standard setup based on the type of activity. Changes to the standard setup must be submitted to the Special Events Manager at least 14 days prior to the event. Grant Events Center staff will arrange the furniture included in the rental package. The room will be set up prior to the start of the rental time. Additionally, Carl Grant Event staff will tear down or remove the provided furniture upon the conclusion of the event. Clients and event attendees are asked not to move any furniture without prior authorization from the Special Events Manager. Setup plans received or changed less than five days prior to the event will be charged an additional fee (see pricing list).
Rented/Borrowed Items — Items rented or borrowed from the Grant Events Center must be returned at the conclusion of the event. A replacement charge will billed for items not returned in original condition. This does not include trash cans and catering materials.
Candles — Any use of flammable materials, such as candles, needs to be regulated to ensure compliance with local fire codes. There should be no open flames of any kind. Candles must be placed on a non-combustible surface. Candles used in a centerpiece surrounded by combustible materials must be contained in a glass votive or similar container. Candles must be extinguished at the table. Wax must harden and cool before candles are moved from the table.
Clean-up — All decorations and large trash (such as boxes) must be removed at the conclusion of the event. Dumpsters are located near the north entrance to the Grant Events Center.
Children and Animals — Minors must be accompanied by adult supervision. No animals are allowed inside except those used to assist individuals with disabilities.
